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administrative
Administrative Assistant Intern
Resume Example
4.5 / 5
Why This Template Works
This resume format works well for ATS because it clearly outlines Maggie Wright's professional experience in a concise manner, using keywords like 'Administrative Support Intern', 'Office Coordination', and 'Process Improvement'. The inclusion of specific dates and quantifiable achievements helps the applicant stand out, while also ensuring that all relevant information is easily scannable by automated systems. Additionally, the strategic placement of industry-specific terminology enhances visibility in search results for similar job roles.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
01
Contact
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Avoid This
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Don't use unprofessional email addresses.
Real Examples
Don't
John Doe 1234 Random St, Apt 56 New York, NY 10001 [email protected] github.com/aliciacode Single, 28 years old
Do
John Doe New York, NY (555) 123-4567 | [email protected] linkedin.com/in/johndoe
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
02
Summary
Summary
Professional Title
Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid This
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Don't
Objective: I am a hard-working individual looking for a Administrative Assistant Intern position where I can learn new things and advance my career.
Do
Administrative Support Intern with 6+ months of experience in office coordination and document management. Successfully streamlined administrative processes by implementing a digital filing system that reduced file retrieval time by 50%. Utilized Microsoft Office Suite to enhance productivity and ensure timely delivery of reports.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
03
Skills
Skills
Technical Skills
- Languages: [List]
- Frameworks: [List]
- Tools: [List]
Soft Skills
- [Skill 1], [Skill 2], [Skill 3]
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Avoid This
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., "Java: 80%"). Do not include outdated technologies unless specifically required.
Real Examples
Practical example showing do's and don'ts for skills
Don't
Adobe Photoshop - Expert level, Microsoft Excel - Intermediate, CRM software - Basic understanding
Do
Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, Docusign
Don't
Organizational skills: poor at multitasking; communication: can't handle emails effectively.
Do
Multitasking, Time Management, Communication Skills (Verbal & Written), Organizational Skills
Quick Tips
- List technical tools and software used in your current or previous internships that are relevant to the Administrative Assistant role.
- Ensure soft skills like communication, multitasking, and organizational abilities are described with active verbs and specific achievements rather than generic statements.
- For technical skills, focus on proficiency levels and include examples of how you've utilized these tools in practical situations during your internships or coursework.
- Avoid listing unrelated skills that do not support the administrative assistant role.
04
Experience
Experience
Job Title | Company Name | Location Month Year – Month Year
- Action Verb + Context + Result (Quantified)
- Led [Project] resulting in [Outcome]...
- Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid This
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Practical example showing do's and don'ts for experiences
Don't
Organized files as instructed by supervisors.
Do
Implemented a digital filing system, reducing file retrieval time by 50% for over 20 users.
Don't
Answered phones and directed calls to the appropriate departments.
Do
Served as the primary point of contact for 15+ clients, handling their requests efficiently.
Quick Tips
- Specific actionable tip 1: Start each bullet point with a strong action verb such as 'Implemented', 'Coordinated', or 'Streamlined'.
- Specific actionable tip 2: Focus on quantifiable achievements. Use numbers to demonstrate the scale of your impact.
- Specific actionable tip 3: Emphasize your ability to work across multiple departments and handle diverse tasks effectively.
- Specific actionable tip 4: Highlight any projects or initiatives where you demonstrated leadership, even if they were small-scale.
05
Education
Education
Degree Name | University Name | Location Month Year – Month Year
- Relevant Coursework: [Course 1], [Course 2]
- Honors/Awards: [Award Name]
- GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Avoid This
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Don't
Bachelor of Arts | Springfield High School | Springfield, IL September 2013 – June 2017
- Coursework: English Literature, Algebra I, Gymnasium Activities
- GPA: 3.4 (Not Competitive)
Do
Bachelor of Science in Business Administration | Portland State University | Portland, OR September 2018 – May 2022
- Relevant Coursework: Management Information Systems, Human Resource Management, Principles of Accounting
- Honors/Awards: Dean's List
- GPA: 3.8
Quick Tips
- List your education starting with the most recent degree and work backwards.
- Include only relevant coursework that aligns closely with the job requirements.
- Highlight any honors or awards received during your academic career to stand out.
- Keep the format clean and concise; avoid unnecessary details.
06
Projects
Projects
Project Name | Tools/Technologies Used
- Briefly describe what you created and its purpose
- Highlight specific challenges you solved
- Link to portfolio or demo if available
General Guidelines
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Avoid This
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Don't
Created a digital calendar using Calendly but failed to provide context or purpose. Only mentioned that I used Calendly without explaining the project’s scope, challenges faced, or impact.
Do
Developed a comprehensive scheduling system with integrated event reminders and notifications for senior management. Utilized Calendly and Google Workspace to streamline meeting coordination across multiple departments, significantly reducing conflict times and improving team collaboration.
Quick Tips
- Include projects that demonstrate your ability to solve real-world problems using administrative tools.
- Highlight any unique challenges you faced while working on the project and how you overcame them.
- Provide links to live demos or your portfolio if available, to give potential employers a deeper understanding of your capabilities.
- Ensure each project highlights skills relevant to an Administrative Assistant Intern role.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Focus on scheduling, document management, communication, data entry, and any experience supporting daily office operations. Concrete examples are stronger than generic soft-skill lists.
Use internships, campus jobs, volunteer work, and class projects that show organization, follow-through, and comfort with office software. Emphasize reliability and attention to detail.
Employers usually look for Microsoft Office or Google Workspace, calendar management, written communication, filing, data entry, and the ability to stay organized under deadlines.
Yes. Projects can help prove you can organize information, manage timelines, and improve routine workflows when your work history is still short.
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