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administrative
Entry Level Administrative Assistant
Resume Example
4.5 / 5
Why This Template Works
This resume format is designed specifically for an Entry Level Administrative Assistant and works exceptionally well with Applicant Tracking Systems (ATS). It includes essential sections such as a professional summary, work experience, skills, and education, ensuring all critical keywords are prominently featured to pass through ATS filters smoothly. The inclusion of specific job titles like 'Junior Administrative Coordinator' under the professional title section also adds credibility and relevance for hiring managers looking for candidates with the right background.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
01
Contact
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Avoid This
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Don't use unprofessional email addresses.
Real Examples
See clear examples of how to format contact details effectively.
Don't
John Doe 1234 Random St, Apt 56 New York, NY 10001 [email protected] github.com/aliciacode Single, 28 years old
Do
John Doe New York, NY (555) 123-4567 | [email protected] linkedin.com/in/johndoe | johndoe.com
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
02
Summary
Summary
Professional Title Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid This
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Don't
Objective: I am a hard-working individual looking for a Entry Level Administrative Assistant position where I can learn new things and advance my career.
Do
Entry-level administrative assistant with 2+ years of experience supporting calendars, office operations, vendor communication, and document organization in fast-moving teams. Known for keeping meeting logistics, expense records, and onboarding details accurate and easy to follow. Comfortable with Microsoft Office, Google Workspace, CRM data entry, and cross-functional coordination.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
03
Skills
Skills
Technical Skills - Languages: [List] - Frameworks: [List] - Tools: [List] Soft Skills - [Skill 1], [Skill 2], [Skill 3]
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Avoid This
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., "Java: 80%"). Do not include outdated technologies unless specifically required by the job description.
Real Examples
Practical example showing do's and don'ts for skills
Don't
Listed outdated software like MS Access as a primary tool without context or relevance to current projects.
Do
Highlighted proficiency in modern project management tools such as Trello and Asana.
Quick Tips
- Focus on the latest versions of communication platforms and office productivity suites.
- Mention any relevant certifications under technical skills (e.g., Google Workspace Certified Professional).
- List soft skills like communication, teamwork, and problem-solving in a separate section but avoid elaborating here.
- Include proficiency with scheduling software such as Calendly to demonstrate efficiency.
04
Experience
Experience
Job Title | Company Name | Location Month Year – Month Year - Action Verb + Context + Result (Quantified) - Led [Project] resulting in [Outcome]... - Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid This
Avoid passive language like "Responsible for..." or "Tasked with...." Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Practical example showing do's and don'ts for experiences
Don't
Responsible for managing calendars and scheduling meetings for the executive team without specifying any outcome or impact.
Do
Scheduled calendars, agendas, and follow-up notes for 30+ weekly team and client meetings across operations, sales, and support.
Don't
Participated in coordinating travel arrangements for executives with no quantifiable results mentioned.
Do
Coordinated domestic travel, interview logistics, and visitor check-ins for managers, candidates, and vendor partners.
Quick Tips
- Start each bullet point with a strong action verb to make your sentences more dynamic.
- Quantify achievements using numbers (percentages, dollars saved, users affected) to demonstrate impact and value.
- Focus on significant contributions rather than listing every daily task; highlight achievements that show initiative or leadership.
- Avoid jargon-heavy descriptions and use clear language that is easily understood by recruiters from various fields.
05
Education
Education
Degree Name | University Name | Location Month Year – Month Year - Relevant Coursework: [Course 1], [Course 2] - Honors/Awards: [Award Name] - GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Avoid This
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Don't
Bachelor of Arts | University of XYZ | New York, NY September 2018 – May 2022 - Coursework: Introduction to Psychology, Principles of Management, Marketing Strategies - Award: Dean's List (Fall 2019) - GPA: 3.2
Do
Bachelor's Degree in Business Administration | XYZ University | San Francisco, CA September 2020 – May 2025 - Relevant Coursework: Management Information Systems, Business Communications, Organizational Behavior - Honors/Awards: Dean’s List (Spring 2024) - GPA: 3.8
Quick Tips
- List your most recent and relevant degree first.
- Mention only the highest level of education achieved unless a lower degree is necessary to show progression.
- Include specific coursework that aligns with administrative assistant roles, like business communications or management information systems.
- Highlight any honors, awards, or leadership positions that demonstrate your capabilities.
06
Projects
Projects
Project Name | Tools/Technologies Used - Briefly describe what you created and its purpose - Highlight specific challenges you solved - Link to portfolio or demo if available
General Guidelines
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Avoid This
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Don't
Designed a personal website using HTML, CSS, JavaScript. - Added some basic pages and contact form - No significant challenges solved - N/A (no link provided)
Do
Volunteer Event Scheduling Workflow | Google Forms, Google Sheets - Created Google Forms and Sheets workflows for a community volunteer event, organizing RSVPs, shift assignments, and reminder emails for coordinators.
Quick Tips
- Choose projects that showcase your ability to solve real-world problems efficiently.
- Highlight the tools you used in your project and explain how they contributed to your success.
- Always provide a link to your portfolio or demo if it's available, making it easier for employers to see your work firsthand.
- Focus on demonstrating skills relevant to an administrative assistant role, such as communication, organization, and technical proficiency.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Emphasize scheduling, document organization, data entry accuracy, communication, vendor coordination, and examples of keeping office workflows on track.
Use relevant coursework, internships, volunteer coordination, campus roles, certifications, or office support experience to show practical administrative skills.
Mention tools you can actually use, such as Microsoft Office, Google Workspace, Outlook, Teams, Slack, Zoom, Calendly, basic CRM systems, or expense tools.
Start bullets with concrete actions, name the workflow you supported, and add realistic scope such as meeting volume, department count, or records handled when accurate.
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