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Entry Level Technical Writer
Resume Example
4.5 / 5
Why This Template Works
This resume format works well for ATS optimization because it clearly defines the candidate's skills and experience relevant to an Entry Level Technical Writer role. By including sections such as technical skills, projects, and education with specific keywords, the resume ensures that automated systems can easily identify key qualifications. Additionally, the use of action verbs and quantifiable achievements helps to distinguish this template from others, making it more likely for recruiters and hiring managers to notice.
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How to Write This Resume
Expert guidelines and best practices for each section of your resume.
01
Contact
Contact
First Name Last Name City, State, Zip Code Phone Number | Email Address LinkedIn Profile URL | Portfolio URL (Optional)
General Guidelines
Your contact information is the first section recruiters see. Keep it concise and professional. Ensure your email address is appropriate (e.g., [email protected]). Include your LinkedIn profile for a comprehensive view of your professional journey. A portfolio or personal website is recommended for creative, technical, or design roles.
Avoid This
Do not include your full physical address (street number/name) for privacy reasons. Avoid including personal details like marital status, age, photo, or social security number unless specifically required in your country. Do NOT use unprofessional email addresses. For artists and designers, do NOT include GitHub links; instead, use ArtStation, Behance, or portfolio sites.
Real Examples
See clear examples of how to format contact details effectively.
Don't
John Doe 1234 Random St, Apt 56 New York, NY 10001 [email protected] github.com/aliciacode Single, 28 years old
Do
Ava Martinez San Francisco, CA (555) 432-6789 | [email protected] linkedin.com/in/ava-martinez | avamartinezportfolio.com
Quick Tips
- Use a professional email address (firstname.lastname format)
- Ensure your voicemail is set up and professional
- Double-check your phone number and email for typos
- Make your LinkedIn URL custom (linkedin.com/in/yourname)
- For artists/designers, use ArtStation or Behance instead of GitHub
02
Summary
Summary
Professional Title Result-oriented [Role Name] with [Number] years of experience in [Key Skills/Industries]. Proven track record of [Major Achievement]. Skilled in [Key Technologies/Skills]. Committed to delivering [Specific Value] for [Target Industry/Company type].
General Guidelines
A professional summary is your elevator pitch. It should be 3-5 sentences long, summarizing your experience, key skills, and major achievements. Tailor it to the job description by using relevant keywords. Focus on what makes you unique and the value you bring to potential employers.
Avoid This
Avoid generic objectives like 'Looking for a challenging role to grow my skills.' Recruiters want to know what value you bring to them, not what you want from them. Don't use first-person pronouns (I, me, my). Keep it concise and impactful.
Real Examples
Compare a weak objective with a strong professional summary.
Don't
Objective: I am a hard-working individual looking for a Entry Level Technical Writer position where I can learn new things and advance my career.
Do
Entry Level Technical Writer with hands-on experience documenting SaaS workflows, API endpoints, and help-center content. Wrote 30+ user guides and setup articles for a cloud CRM product, translating product notes and support questions into clear customer-facing documentation. Skilled in Markdown, Confluence, Jira, basic HTML/CSS, and collaborative editing with engineering and support teams.
Quick Tips
- Quantify achievements where possible (e.g., 'Increased revenue by 20%')
- Keep it under 5 lines for readability
- Use strong action verbs to start sentences
- Tailor the summary to match the job description
03
Skills
Skills
Technical Skills - Languages: [List] - Frameworks: [List] - Tools: [List] Soft Skills - [Skill 1], [Skill 2], [Skill 3]
General Guidelines
Group your skills logically (e.g., Languages, Frameworks, Tools). Focus on hard skills relevant to the job. List skills in order of proficiency or relevance. Soft skills are better demonstrated through bullet points in your experience section rather than a bare list.
Avoid This
Do not list skills you are not comfortable using in an interview. Avoid using progress bars or percentages to rate your skills (e.g., 'Java: 80%') as they are subjective and often misinterpreted. Don't include outdated technologies unless specifically required.
Real Examples
Practical example showing do's and don'ts for skills
Don't
JavaScript, Python (beginner), HTML/CSS, API development: 75%, Confluence, Jira, Markdown: intermediate
Do
Languages: JavaScript, Python Frameworks: None Tools: Confluence, Jira, Markdown
Quick Tips
- Clearly categorize your skills into 'Technical Skills' and 'Soft Skills'. This makes it easier for recruiters to find relevant information quickly.
- List specific tools you use frequently in technical roles (e.g., Confluence, Jira). This shows practical application of knowledge.
- If you have basic understanding or proficiency in programming languages, list them separately with a clear indication of your level (beginner, intermediate, advanced).
- For soft skills, avoid listing too many that are common for all roles. Choose impactful ones like communication and teamwork that can be substantiated through experience.
04
Experience
Experience
Job Title | Company Name | Location Month Year – Month Year - Action Verb + Context + Result (Quantified) - Led [Project] resulting in [Outcome]... - Collaborated with [Team] to implement [Feature]...
General Guidelines
This is the core of your resume. Use reverse-chronological order (most recent first). Start each bullet with a strong action verb. Focus on achievements and impact, not just duties. Use numbers to quantify your impact (dollars, percentages, time saved, users affected). Show progression and increasing responsibility.
Avoid This
Avoid passive language like 'Responsible for...' or 'Tasked with...'. Don't list every single daily task; focus on significant contributions and measurable outcomes. Avoid jargon that recruiters outside your field won't understand.
Real Examples
Practical example showing do's and don'ts for experiences
Don't
Responsible for writing user manuals and guides.
Do
Wrote and revised 30+ user guides, setup articles, and troubleshooting pages for a cloud CRM product, making onboarding steps easier for new customers to follow.
Don't
Updated API documentation as needed.
Do
Partnered with engineers to document 50+ API endpoints, including request parameters, example responses, and common error messages for developer users.
Quick Tips
- Use strong action verbs and concise language to highlight your responsibilities and accomplishments.
- Include quantifiable results in each bullet point to demonstrate the impact of your work.
- Tailor your experience section to show a progression from technical writing intern to more senior roles, highlighting increased responsibility and complexity.
- Focus on achievements that align with the hiring company's needs, such as improving user satisfaction or streamlining documentation processes.
05
Education
Education
Degree Name | University Name | Location Month Year – Month Year - Relevant Coursework: [Course 1], [Course 2] - Honors/Awards: [Award Name] - GPA: X.X (if above 3.5)
General Guidelines
List your highest degree first. If you have significant work experience, keep the education section brief. Include your GPA only if it is above 3.5 or if you are a recent graduate. Highlight relevant coursework, academic projects, honors, or leadership roles.
Avoid This
Do not include high school details if you have a college degree. Avoid listing every single course you took; select only the most relevant ones. Don't include graduation dates from decades ago if age discrimination is a concern in your field.
Real Examples
Practical example showing do's and don'ts for educations
Don't
Bachelor of Arts in English | University of California, Berkeley June 2018 – June 2022 - Coursework: Shakespearean Literature, Creative Writing, Art History - Awards: Dean's List (Fall 2021) - GPA: 3.8
Do
Bachelor of Science in Information Systems Technology | San Francisco State University September 2018 – May 2022 - Relevant Coursework: Technical Writing, Programming Fundamentals (Python), Database Management - Honors/Awards: Dean's List (Fall 2021) - GPA: 3.6
Quick Tips
- Highlight relevant coursework that aligns with the job requirements.
- Include honors or awards to stand out without overwhelming your resume.
- Only mention GPA if it is above 3.5 and directly applicable to the position you are applying for.
- Keep the education section concise, focusing on degrees from accredited institutions.
06
Projects
Projects
Project Name | Tools/Technologies Used - Briefly describe what you created and its purpose - Highlight specific challenges you solved - Link to portfolio or demo if available
General Guidelines
Projects are excellent for demonstrating practical skills, especially if you lack work experience or are changing careers. Include a link to your portfolio or demo if possible. Focus on projects that show problem-solving skills and relevant tools for the target role.
Avoid This
Don't include trivial tutorials unless you significantly expanded on them. Avoid projects that are outdated, incomplete, or irrelevant to the role you're applying for. Don't just list technologies—explain what you created and why it matters.
Real Examples
Practical example showing do's and don'ts for projects
Don't
Created a basic HTML/CSS webpage with some text and images. Used Atom as an editor.
Do
Built 'TechDoc Toolkit', a documentation starter kit with Markdown templates, review checklists, and Confluence structure notes for small software teams. Link: https://github.com/avamartinez/TechDocToolkit
Don't
Made a simple calculator app in Java that adds, subtracts, multiplies, and divides numbers.
Do
Created a CRM onboarding documentation hub with screenshots, release-note notes, and step-by-step setup guides for new users. Link: https://techdoctraining.avamartinezportfolio.com
Quick Tips
- Choose projects that showcase your ability to solve complex problems using relevant tools and technologies.
- Detail specific outcomes or metrics to demonstrate the impact of your work, such as efficiency gains or reduced user confusion.
- Include links to live demos or your portfolio where potential employers can see the actual results of your efforts.
- Highlight collaboration with cross-functional teams and how you integrated feedback from end-users to improve documentation quality.
Frequently Asked Questions
Common questions about this role and how to best present it on your resume.
Include writing samples, documentation projects, internships, tools such as Markdown or Confluence, and examples of working with technical information. Show how you made complex steps easier for users to understand.
Use class projects, volunteer documentation, product guides, API notes, or help-center samples. Focus on the problem you documented, the audience, the tools used, and the clarity or efficiency you improved.
Some roles prefer communications, English, technical writing, or technology-related degrees, but many employers also value a strong portfolio, clear writing, technical curiosity, and comfort collaborating with engineers.
Keep bullets specific and direct. Use plain verbs, name the documentation type, mention the audience, and avoid vague claims such as “excellent communication skills” unless a bullet proves them.
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